Administrative Expert (Personal Assistant to the Ambassador)

WorkBase21 lists this opportunity for job seekers. Applications and selection are handled only by the Embassy of Belgium. Always apply through the official channel below.

The Embassy is hiring an Administrative Expert to support the Ambassador’s office: diary and correspondence, travel and events, budgets linked to the Ambassador’s activities, liaison with South African departments, official drafting, and social media support in a diplomatic setting.

Who should apply

• South African citizen or valid work permit if you are not a citizen
• Able to start as soon as possible
• Higher education qualification or equivalent relevant professional experience
• Strong organisational and administrative skills
• Strong social media and content skills
• Excellent written and spoken English
• Proficient in Microsoft Word, Excel and Outlook
• Calm under pressure; responsible and accountable
• Committed to confidentiality, integrity and loyalty
• Able to work independently and in a team
• Flexible to support events or urgent matters outside normal hours when needed
• Adaptable when priorities change

Advantageous

• Good oral and written Dutch and/or French
• At least six months’ experience in secretarial/admin support, social media or event coordination
• Previous work in an embassy, consulate, international organisation or diplomatic mission

Main responsibilities

• Coordinate the Ambassador’s admin: appointments, meetings, schedule and correspondence
• Oversee budgets and expenses linked to the Ambassador’s activities (security, official vehicles, travel, events and related needs)
• Liaise with South African government departments and officials
• Draft, edit, proofread and coordinate official communication (including Notes Verbales, formal letters and diplomatic correspondence)
• Organise travel and logistics for the Ambassador and official visits
• Support organisation of meetings, visits, receptions and embassy events
• Monitor social media and contribute to the Embassy’s presence on platforms such as Facebook, Instagram and LinkedIn (content, messages and related communications)

Package (as stated)

• Full-time employment (37.5 hours/week)
• Probationary period
• Pension scheme
• Medical insurance
• Exact salary figure was not published

How to apply
Email the following to pretoria@diplobel.fed.be before 13 September 2026, 23:59:

• Cover letter
• Updated CV
• Proof of work permit (if applicable)

Subject line must be:
[Full Name] – PA to Ambassador/Pretoria

Address the application to the Head of Administration. Shortlisted candidates will be invited to an assessment.

Notes

• Equal opportunity employer; applications from all suitably qualified candidates are welcome.
• Do not pay anyone to apply.
• WorkBase21 is not the employer — apply only to the Embassy email above.